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Article I - Fees
Section 1. The annual membership fee is $25.00 for an individual, $35.00 for a family, and $10.00 for fulltime
students.
Section 2. Dues are to be paid in September.
Section 3. The fee for non-members will be waived for their first two meetings. Attendance at subsequent meetings
will require payment of the membership fee.
Section 4. Fees for special meetings will be determined as the need arises by the Executive.
Section 5. A member ceases to be in good standing when dues are not paid thirty (30) days after the first of October
of each year but may be reinstated on payment of dues.
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Article II - Election of Executive Officers
Section 1. Executive Officers are elected by the club membership
on an annual basis at the Annual General Meeting.
Section 2. Executive Officers of the Club must be members in good standing.
Section 3. In the event that a duly elected officer cannot complete the terms of office, or is in neglect of the
duties of that office, the Executive shall appoint a member of the Executive to carry out the duties temporarily.
Section 4. Vacancies on the Executive shall be filled by the Executive within forty-five (45) days of notification
of such vacancy. If the office of Chairperson is vacated the Vice Chairperson shall assume the position as Chairperson
until the following annual election.
Section 5. Executive Officers receive no remuneration.
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Article III - Duties of the Executive
Officers
Section 1. The Chairperson shall:
1. be the Chief Executive officer of the Club;
2. preside at all meetings of the Club and of the Management Team;
3. carry out the operation and active management of the Club;
4. see that all orders and resolutions of the Management Team are carried out and;
5. be a signing officer on behalf of the Club.
Section 2. The Vice Chairperson shall:
1. in the absence or disability of the Chairperson performs the duties and exercise the powers of the Chairperson;
2. be a signing officer on behalf of the Club;
3. organize and chair a nominating committee, two months before the Annual General Meeting.
4. perform such other duties as shall from time to time be requested by the Executive.
Section 3. The Secretary shall:
1. record the minutes of all business meetings of the Club;
2. record the minutes of all Executive meetings;
3. maintain the minutes and make them available at the meetings;
4. maintain files consisting of minutes, reports, correspondence, newsletters and inquiries;
5. maintain in the Club's records, the current Executive, Constitution and Bylaws and members list;
6. maintain an attendance record for each meeting;
7. be a signing officer on behalf of the Club.
Section 4. The Treasurer shall:
1. have charge of all funds of the Club;
2. deposit receipts and disperse monies as authorized by the Executive, not exceeding $100.00 (one hundred dollars).
Any sum over this must be voted on and accepted by a majority at a Management Team meeting;
3. maintain all records necessary for an annual audit;
4. prepare reports as required by the Executive;
5. provide the auditors with any information they need to complete the audit and;
6. be a signing officer on behalf of the Club.
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Article IV - Committees
Section 1. The executive will appoint committee coordinators reflecting the activities of the club, and based on
recommendation of the nominating committee.
Section 2. Membership Coordinator
Section 3. Publicity Coordinator
Section 4. Program Coordinator
Section 5. Newsletter Coordinator
Section 6. Exhibit Coordinator
Section 7. Web Coordinator
Section 8. Library Coordinator
Section 9. Social Coordinator
Section 10. Committee coordinators must be members in good standing.
Section 11. One member may constitute a committee, coordinate more than one committee, or be on more than one committee.
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Article V - Duties of Committees
Section 1. The Membership Coordinator shall:
1. receive and record all membership dues;
2. provide receipts and membership cards and badges;
3. forward monies to the Treasurer;
4. prepare a membership list for distribution to the membership and as an update for the web site at least once
a year;
5. provide a copy of the Constitution and Bylaws and a list of the Management Team to new members;
6. ensure that members and guests are welcomed at meetings.
Section 2. The Publicity Coordinator shall:
1. be responsible for arranging publicity for meetings and other events;
2. promote the Club where possible through the distribution of Club brochures;
3. arrange public service announcements and/or advertising for meetings that include a paid guest speaker or workshops.
Section 3. The Program Coordinator shall:
1. develop a yearly program which reflects member interest while meeting budgetary restraints;
2. make all arrangements for guest speakers or in-house programs;
3. organize workshops and challenges;
4. organize excursions for photography or photography-related events.
Section 4. The Newsletter Coordinator shall:
1. compile and make available information on a regular basis in the form of a newsletter;
2. ensure that an electronic version of the newsletter is forwarded to the Web Coordinator for inclusion in the
LCCC web site.
Section 5. The Exhibit Coordinator shall:
1. develop a yearly exhibit schedule which reflects member interest while meeting budgetary restraints;
2. find venues for public exhibits of the member's work;
3. manage in-house displays of member's work;
4. develop and maintain club standards for each exhibit.
Section 6. The Web Coordinator shall:
1. develop and maintain the LCCC web site, ensuring that the format and content meets the club needs.
Section 7. The Library Coordinator shall:
1. develop and maintain a library of books and magazines;
2. make recommendations for books that would benefit the Club;
3. make club library accessible to members.
Section 8. The Social Coordinator shall:
1. organize coffee/tea service for club meetings;
2. organize social events as determined by the Management Team.
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Article VI - Management Team
Section 1. The Executive and committee Coordinators will act as the Management Team, meeting once a month, or more
often, during the September to May Club season.
Section 2. Executive members and committee Coordinators will have an equal voice at Management Team meetings.
Section 3. The coordinators shall appoint substitutes, if unable to attend.
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Article VII - Elections
Section 1. The Annual General Meeting will be held in June of each year.
Section 2. Prior to the Annual General Meeting, the Management Team will review current management committees to
determine that they meet current membership needs. Committees may be dissolved or additional committees struck
with the approval of 2/3 of the members attending the Annual General Meeting.
Section 3. During the AGM:
1. coordinators will present their reports for the year in writing;
2. the Treasurer will present the annual accounts;
3. the Chairperson shall present nominations for the Executive positions for the following year. Members shall
vote on these positions to elect the Executive officers by either open or closed ballot;
4. the Chairperson will announce committee coordinators for the following year;
5. the Chairperson will appoint an auditor to review the books.
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Article VIII - Schedule of Meetings
Section 1. General meetings of the Club shall be held on the second (2nd) Wednesday of the month except for the
months of July, and August. The annual meeting will be held in June.
Section 2. The Chairperson calls Management Team meetings, which will be held during the third week of the month
from September through June.
Section 3. Any member in good standing shall have the right to vote at any general meeting of the Club. Such votes
must be made in person.
Section 4. A majority of those members attending is required to approve any motions.
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Article IX - Financial Management
Section 1. An interim budget reflecting fixed costs and preliminary planning will be prepared by the Management
Team prior to the 1st meeting on the season.
Section 2. The annual budget will be prepared and approved by the Management Team by November 1.
Section 3. The Treasurer will provide details of the Club account at each Management Team meeting, at the Annual
General Meeting, and to any member upon request.
Section 4. The financial record of the Club shall be audited by:
1. two Club members, neither of whom is an elected officer or;
2. an outside auditor.
Section 5. The audit shall be done at any time there is a change in the office of Treasurer and/or on an annual
basis prior to the Annual General Meeting.
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Article X - Amendments to these Bylaws
Amendments to these Bylaws must be proposed to the Executive for consideration. In the event the executive sees
merit in the proposal, a formal amendment will be presented to the membership, at least 6 weeks prior to a vote
being taken. The amendment will pass if 2/3 of the members attending a general meeting or voting by proxy, give
their approval.
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